Legal Support Officer / Legal Secretary

Description

Position Overview

We are seeking a proactive and detail-oriented Legal Support / Legal Secretary to join our boutique law firm. This role plays a vital part in supporting both the legal team and firm leadership by ensuring smooth administrative, operational, and logistical functions across the department. The successful candidate will work closely with the Practice Manager, assist the firm’s Directors with scheduling and coordination, and provide essential support to the team lawyers.

Key Responsibilities

• Prepare, print, collate, paginate, and manage legal documents and case bundles for court filings and hearings.
• Assist with the tendering and filing of documents to court as required.
• Manage and coordinate calendars and appointments for the firm’s Directors, including scheduling client meetings and court-related engagements.
• Liaise with external vendors for printing and courier services.
• Assist with basic finance-related administrative duties, including:
  • Data entry of time costings and disbursements into the firm’s billing system
  • Preparation of expense claims and reimbursement requests
  • Preparation, review, and confirmation of client invoices
• Ensure meeting rooms are properly set up prior to meetings, including clearing tables of peripherals, refilling water bottles, and replacing clean glassware.
• Assist with ordering and preparing food and refreshments for internal and client meetings.
• Assist with the borrowing and returning of law books and materials from the NUS or SMU law libraries when required.
• Perform any other ad hoc administrative and legal support duties as assigned.