Legal Support Officer / Legal Secretary

Description

Position Overview

We are seeking a proactive and detail-oriented Legal Support / Legal Secretary to join our boutique law firm. This role plays a vital part in supporting both the legal team and firm leadership by ensuring smooth administrative, operational, and logistical functions across the department. The successful candidate will work closely with the Practice Manager, assist the firm’s Directors with scheduling and coordination, and provide essential support to the team’s lawyers. 

Key Responsibilities

• Prepare, print, collate, and manage documents and case bundles for court filings and hearings.
• Manage and coordinate calendars and appointments for the firm’s Directors, including scheduling client meetings
• Coordinate with external vendors for printing, courier, or transcription services.
• Assist with basic finance-related duties, including:
• Data entry of time costings or disbursements into the firm’s billing system.
• Preparation of expense claims and reimbursements.
• Any other ad hoc duties 

Requirements & Qualifications

• Diploma in Business Administration, Law, or a related discipline.
• Prior experience in a law firm or legal support role preferred.
• Familiarity with dispute resolution or litigation processes is an advantage.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy in documentation.
• Proficiency in MS Office (Word, Excel, Outlook) and Adobe PDF tools.
• Ability to work well under pressure, manage competing priorities, and meet deadlines.
• High degree of professionalism, discretion, and confidentiality.

Why Join Us

• Be part of a dynamic, high-performing legal team focused on excellence.
• Friendly and collaborative working environment that values teamwork and initiative.