Lawyer

Description

About the Role

We are hiring a Singapore-qualified lawyer who is an appointed Notary Public, and who is comfortable handling Deed Poll matters, HDB Power of Attorney (POA) signings, and related client-facing legal work.

You will manage structured, high-volume personal legal service matters end-to-end  ensuring documents are accurate, properly executed, and delivered with clear guidance to clients. The role requires strong attention to detail, process discipline, and confident client communication.

This position is ideal for someone who thrives in a process-driven environment and is comfortable handling multiple client matters daily.

Key Responsibilities

1. Notarial Work (Core)

• Handle notarisation of documents for overseas use (individual and corporate clients)
• Review documents for completeness and flag issues early
• Conduct identity verification and due diligence in line with professional obligations and firm SOPs
• Prepare and issue notarial certificates and related supporting documents
• Maintain proper notarial records/registers, file notes, and audit-ready documentation
• Advise clients on authentication/legalisation workflows
• Liaise with embassies, consulates, agents, and counterparties where necessary

2. Deed Poll & Name Change Matters

• Manage Deed Poll matters end-to-end
• Conduct client verification and ensure supporting documents are accurate and consistent
• Review Deed Poll documents and related correspondence
• Explain post-execution steps clearly.
• Identify and escalate edge cases (e.g., minors, overseas clients, discrepancies in identity documents)

3. HDB Power of Attorney (POA) & Document Signing

• Advise clients on HDB POA requirements and signing procedures
• Conduct signing sessions and ensure proper execution in compliance with HDB requirements
• Verify identity and explain legal implications of POA documents
• Ensure supporting documents are complete and consistent
• Maintain accurate records and internal compliance documentation

4. General Lawyer Duties (Client-Facing & Operational Support)

• Provide clear legal explanations to clients in straightforward, practical language
• Support related personal legal matters where required
• Review and execute statutory declarations and other routine legal documents
• Maintain compliance with Law Society and regulatory obligations
• Manage client expectations on timelines, fees, and documentation requirements
• Contribute to improving templates, checklists, and SOPs
• Support knowledge sharing and internal training on common scenarios

Requirements (Mandatory)

• Admitted as an Advocate & Solicitor of the Supreme Court of Singapore
• Currently appointed Notary Public in Singapore (must-have)
• Proven ability to handle notarial matters independently
• Strong drafting accuracy and attention to detail
• Professional, calm, and client-friendly communication style
• Strong written and spoken English
• Comfortable handling structured, process-driven, high-volume client matters

Preferred / Nice-to-Have

• Experience handling Deed Poll / name change matters
• Experience with HDB POA signings and conveyancing-related documentation
• Experience with cross-border documentation (e.g. Malaysia, Indonesia, UK, Australia)
• Additional language proficiency (Mandarin / Malay / Tamil)
• Familiarity with digital practice tools and template-based workflows

What We Offer

• Stable pipeline of notarial, Deed Poll, and POA work
• Clear SOPs and structured workflows
• A professional environment that values accuracy, responsiveness, and client care
• Opportunity to contribute to scaling structured legal service lines
• Competitive compensation (commensurate with experience)

How to Apply

Please email your application to [email protected] with:

• Your CV
• A short note confirming:
1. Your Notary Public appointment status (and years as Notary Public)
2. Relevant experience with Deed Poll and/or HDB POA matters
3. Your availability / notice period
4. Your expected salary